Proper Handling After Receipt Of Documents

After receipt of an instrument, it is necessary to deal with the collected documents according to certain procedures. These procedures include: signing, sealing and sealing the documents signed by the Secretary of the company. It is necessary to check and check carefully, and do the four "check": whether the receipt Department of 1 and Cha Qingxin is indeed the receipt of the Department in order to prevent the wrong input or wrong receipt; 2, check the number of the envelope and whether the number of the signer on the register is consistent; if 3, check whether the seal is damaged, whether the packaging is solid; 4, find out whether the number of registration documents is in line with the number of the actual documents. In

Secretaries of the Secretary of the people's Republic of China should write down the seal of a leader's "close" or "Pro start", which should be removed by the leader himself or by the person entrusted by him.

It is necessary to be careful not to tear up the sealed documents, to clean up the documents in the seals, and to check the completeness of the documents.

For important authors, the envelope must be kept.

Where the issuing organ of the sealed instrument is not clear, the date of issuance shall be specified according to the issuing organ and the date of the postmark.

Registration, registration, registration, statistics and subsequent use of the documents are convenient.

The form of registration is divided into three types: Book type, single form and card type.

The registration items include: order number, date of arrival, time of arrival, unit number, title, title, rank, number, contractor, sign, copy number, volume number, remarks, etc.

　　★ 分送　　分送的原则是：1、属于方针性的，关系公司的指挥性文书或重大问题的请示、报告之类的文书，均应先送办公部门负责人或公司领导审阅或处理；2、属于单位日常事务性的已有明确分工的文书，或早有批示规定和有规可循的例行公文，按主管业务的分工范围分送给有关部门或承办人阅办；3、分送给公司领导阅批的文书，要先填好“公文处理单”，连同文书一并送批；4、便函、请柬、介绍信、广告、启事等，不作登记，直接交具体负责人办理；5、在文书份数少，阅办阅知部门（或领导）多的情况下，应按先办理、后阅知，先主办后协办，先正职、后副职的次序分别审阅处理。

In carrying out the circulated documents, the secretary should carry out spokes distribution for the axis, that is, a leader should read back directly to the Secretary, and then send it to the other leader after reading it, rather than direct the leader and leader to pass it through.

The establishment of the document is to refer to the Secretary's preliminary opinions or suggestions on the handling of the communication for reference.

In order to facilitate the inspection, the Secretary can send a summary card of the instrument (together with the official documents) in advance.

It is the leader's instructions to deal with the delivery documents.

Signed in the "official document processing" list of "leadership instructions" column.

Approve the scope, method and time of communication, or specify the Department, personnel and time limit, requirements, or propose specific measures and steps.

The batch should specify the name and date.

In accordance with the contents of the instructions, the Secretary will draw up the written procedure.

The Secretary shall refer to the Secretary in accordance with the requirements of the communication or the opinion of the leader in conducting the specific work or handling the complex text.

The handling of official documents can be undertaken by the recipient units or individuals, or by other units or individuals.

There are ways to convey, undertake special projects, respond to contractors and so on. Contractors should pay attention to timeliness, distinguish between hosting and co operation, and distinguish between duplicate and non duplicate texts.

To urge the Secretary to respond to the documents which must be answered and to supervise and inspect the documents in time according to the requirements of the time limit.

If we want to clarify responsibilities, who will be responsible for them, we can use the way of sending reminder, telephone or rush to do so.

The Secretary will mark the result of the official document processing in the "document processing form" or at the bottom of the end of the article. The contents include the contractor, time, result, contractor, method and date of the reply.