"Electronic Document Interaction System" To Promote Efficient Paperless Office

Comrades in government departments and institutions may have this experience: when pferring files between units and departments, different computer users install different office softwares, resulting in difficult reading of important documents and materials, adding trouble to the work and wasting valuable time.

Now, there is such a system. After upgrading, the electronic documents of different storage formats and different versions of software can be read and pmitted efficiently under different IE browsers, which will greatly promote the efficient paperless office.

This system is an electronic document interaction system developed by the computer software center of Yanshan University.

This system integrates functions such as sending back receipt, official document receiving, electronic document online circulation, filing and archiving. This year, the company upgraded the system to JAVA version, pforming the uploaded files into a more compatible and software dependent SWF format. Users can use IE browser to open files directly in the system, and no longer need to install.

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"Since the system is very compatible with IE browser after upgrading, no matter which browser the user uses, we can check the electronic documents in our system."

Gao Dong Xue, technical director of computer software center of Yanshan University, told reporters.

The upgraded "electronic document interaction system" can be installed without drive non secret key. The secret key is set up in USB. Only those who have secret key USB can enter the system to view files. After browsing, no trace is left on the local computer, which ensures the secret work of some files.

In addition, in view of the increasing popularity of the electronic seal, the computer software center of Yanshan University limited also put the electronic seal in the secret key, and only through the secret key can the electronic seal be used in the system, thus improving the standardization of the management of the electronic seal.

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On the page, reporters also found that printed two-dimensional code, which is the official document added to the system after the upgrade of the two-dimensional code function.

The staff who receive the document can use the scanning equipment to scan the two-dimensional code to get the title, number, date and date of the electronic document.

Provide a basis for tracing.

At present, the upgraded "electronic document interaction system" has been used in many units such as Qinhuangdao Port District Committee, seaport Education Bureau and so on, covering more than 100 municipal authorities in our city.

Yanshan University Computer Software Center Co., Ltd. is an important branch of Yan soft group.

Relying on the advantages of science and technology and talents of Yanshan University, and relying on the independent technological products as the core, it has developed a multi-functional collaborative office platform. Based on this platform, the "electronic document interaction system" has been widely applied in many government departments and institutions such as the seaport District, Beidaihe District, development zone and so on.

With the promotion of modern paperless office, this system will continue to be promoted throughout the city after upgrading.