Introduction Of Common Document Format (1)

< p > official document format, that is, official document style, refers to the constituent parts of official documents. It is the two important aspect of the external form of official documents, and is directly related to the utility of official documents.

It includes the composition of official documents, < a href= "http://sjfzxm.com/news/index_h.asp" > official document < /a > and binding requirements.

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< p > < strong > document format edit Title < /strong > < /p >.

< < p > standard document format. The title of the document consists of three parts, namely, the issuing organ, the issuing reason and the document type. It is called the "three element" of the official document title.

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< p > < strong > main sending organ < /strong > < /p >.

< p > official documents issued by the higher authorities to the lower level organs, such as instructions, notices, notices and so on, are commonly issued official documents. All subordinate organs are the organs receiving the documents, that is, the main sending organs for sending papers. Generally, a subordinate organ reporting or seeking instructions to the higher authorities usually writes only one main sending organ. If it is necessary to submit it to another organ at the same time, it may adopt the form of copy and report.

The main sending organ is usually written before the text, under the heading and at the top line.

Under the heading, there are 1 lines in the sky, the top left in the left side is typed in song 3, and the top is in the top row. The last one is followed by the full colon colon.

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< p > < strong > body > /strong > < /p >.

< p > this is the main body of < a href= "http://sjfzxm.com/news/index_h.asp" > official document < /a >. It is the most important part of describing the specific contents of official documents.

The content of the text requires accurate pmission of the relevant policy and policy spirit of the issuing organ. It should be concise, clear and clear, pragmatic and grammatical.

The problem of asking for instructions should be one thing and one thing.

The structural hierarchy ordinal number should be grasped and used accurately.

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< p > < strong > issuing organ < /strong > < /p >.

< p > written below the right side of the text, also known as inscription.

The issuing organ generally has to write a full name.

It can also be stamped and not written.

The official seal is in the middle of the date of the end of the official document, which serves as the voucher for the issuing organ to enter into force for the official document.

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< p > < strong > issuing date < /strong > < /p >.

< p > official document must indicate the date of issue to show when the official document will take effect.

The date of the dispatch is at the end of the document, below the issuing organ and staggered slightly to the right.

The full name of the date of issue must be clearly stated in the date of issue, so as to avoid difficulties in future investigation.

The date of issue is usually based on the date issued by the leader.

Generally speaking, the date of final meeting of the leader shall be based on the date of adoption of the resolutions and decisions discussed and discussed by the conference.

Written date in Arabia numeric application, for example, in July 9, 2013, the written date is usually 2 lines below the text, 4 words on the right side, and 3 in the song style.

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< p > < strong > copy unit < /strong > < /p >.

< p > refers to the units that need to know the content of this document.

Generally, the two lines are separated from each other. The copy refers to the authorities who need to inform the contents of the document besides the main sending organs, which need to carry out or know the contents.

The name of the copy office is marked on the top of the printed edition. Under the theme word, the main words and the printed edition are separated by a horizontal line. The copy of the name is added before the name of the organ. The word "2 copies" is copied on the left side, and the 1 character is arranged on the left side of the 3 character.

The name of the copy office is separated by a comma or comma, and a full stop is used at the end.

One line is not enough to use two lines, and the two line is aligned with the colon.

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< p > < strong > file version < /strong > < /p >.

< p > official documents usually have a version of the official document.

The first page is printed with "x x x x (organ) document" in the big red character, and a red line is added below.

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P > < strong > document number < /strong > /p >

< p > generally includes official characters, year numbers, and serial numbers.

For example, "Guo Fa [1997] 5" represents the fifth issued by the State Council on 1997.

"Guo Fa" is the word of the State Council. "[1997]" is the year number. (the year number should be square brackets. "No. 5" is the order number.

Several organs jointly issued the document, only indicating the issuing number of the organizer.

The location of the numbering: where there is a file head, place the red line above the title and the middle position below the head of the document; no file header is placed on the right side of the heading.

The function of numbering is to count the number of dispatch documents, facilitate the management and search of official documents, and use the code of official documents when quoted documents.

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< p > < strong > issuer < /strong > /p >

< p > many documents, especially requests or reports, need to be printed with the names of persons to indicate responsibility for the documents issued.

The issuer should be in the front part of the page, that is, on the top right side of the red line, and the lower right part of the number is smaller than the number.

The general format is "issuer: * x *".

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< p > < strong > confidential level < /strong > /p >

< p > confidential documents should be classified according to the degree of confidentiality, with the words "top secret", "confidential" and "secret" respectively.

The level of confidentiality is delineated by the issuing authority according to the degree of confidentiality involved in the content of the document, and the delivery mode is determined accordingly, so as to ensure the security of the confidentiality.

The location of the secret hierarchy: usually placed on the top left side of the document heading.

Confidential documents should also be numbered according to the number of copies, printed on the upper left side of the page, so as to check and correct.

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< p > < strong > emergency degree < /strong > /p >

< p > this is the requirement for the delivery and delivery of official documents. It is divided into "urgent", "urgent" and "urgent".

The degree of emergency is specified to attract special attention, so as to ensure the timeliness of documents and ensure timely handling of urgent problems.

The degree of urgency is usually marked on the top left side of the heading.

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< p > < strong > reading range < /strong > /p >

< p > according to the needs and confidentiality of work, some documents need to be clear about the scope of sending and reading. They are usually written under the date of issue, which is copied to the left side of the unit, plus brackets.

Such as "(send this to the county level)".

Administrative and pactional non confidential documents need not be specified by the lower level organs for the written documents of the higher authorities.

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< p > < strong > annex > /strong > /p >

< p > This refers to the text material attached to the text, which is also an important part of certain documents.

Annexes do not have every official document. They are generally used as supplementary notes or reference materials according to needs.

If an official document has an appendix, it should specify the name and number of the appendix before the main body and the issuing organ. It should not only write "annex as text" or "annex X" only < /p >.

< p > after placing the main part, another page begins to be typed and bound together with the main part.

If there are attachments to the official document, 2 words should be left on the left side of the 1 line after the last line of the text, and the 2 character of the "attachment" should be typed in 3, and the full horn colon and the appendix name should be marked.

If there are more than 2 attachments, the serial numbers should be marked in Arabia numbers.

When the name of the appendix needs to be returned, it should be aligned with the name of the appendix name.

For example, the top left corner of the front page of the annex "1.XXXXXXXXXX" appendix is typed with the word "3" and the serial number of the appendix "2".

The Party committee only uses "attach", fifteen, and others.

Official documents are generally written from left to horizontally and horizontally.

To write or pcribe official documents, use pen or brush, do not use ballpoint pen or pencil and do not copy.

Document paper is usually opened 16 times and bound on the left side.

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< p > < strong > seal < /strong > /p >

< p > except for "a href=" http://sjfzxm.com/news/index_h.asp "conference minutes < /a > and official documents issued by telegraph, the seal of the issuing organ should be stamped.

The seal is in the middle of the text 2mm - 4mm.

When there are no scripts in the lower arc of the seal, the following way is applied, that is, only the following arc is pressed on the written date; when the seal on the lower part of the seal is written, the middle sleeve method, that is, the central line of the seal, is pressed on the written date.

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